Last updated: 21. July 2020, 11:00

Information on dealing with the Coronavirus

Digital services will take place. However, teaching and examination activities are currently cancelled up to and including 19 April 2020. The university and its facilities are operating in a regulated emergency operation since 19 March until further notice. For the upcoming summer semester 2020 the university will provide digital services.

The end of the lecture period of the summer semester has not been postponed. We will keep you up to date on the latest developments here.

Current information

22 July 2020
BMBF bridging aid for students: interim conclusion and tips for application

More than 127,000 students who have suffered financial distress as a result of the pandemic have applied for bridging aid since its launch on 16 June. The BMBF is providing 100 million euros nationwide. You will find the interim conclusion and tips on how to apply on the website of the Studierendenwerk Dortmund.

21 July 2020
Information on risk assessment according to § 5 and § 6 of the German Occupational Safety and Health Act (ArbSchG)

The document "Attachment Corona Oral Examinations on Campus" (Anlage Corona Mündliche Prüfung in Präsenz) can be found in the German version on the website of the Provisions for the Continuity of Operations.

02 July 2020
On-Campus Examinations - What needs to be observed? (Update)

Distance and hygiene regulations for on-campus examinations can be found in the Brief Instruction here.

1 July 2020
Update and Amendments of the Provisions for the Continuity of Operations

The Provisions for the Continuity of Operations updated on 25 June 2020 have been updated and amended again. You will find all files here.

25 June 2020
Update and Amendments of the Provisions for the Continuity of Operations

The Provisions for the Continuity of Operations issued on 7 May 2020 have been amended and updated. You will the English version here.

25 June 2020
(Emergency) Childcare for Students and Employees

In order to support students and employees of the South Westphalia University of Applied Sciences in the course of their studies and their professional activities, the Family Support Centre provides (emergency) childcare for extraordinary needs . (German content)

24 June 2020
Bridging aid: Payouts postponed

Due to technical problems, possible payout dates are postponed to July. You can find further information in German here: www.überbrückungshilfe-studierende.de.

15 June 2020
Bridging assistance for students of the South Westphalia University of Applied Sciences

The Federal Ministry of Education and Research (BMBF) is providing financial support to students who are in a proven dire need due to the corona pandemic. This aid can be applied for online from tomorrow noon (16 June) at the Studierendenwerk Dortmund. To the press release (German content)

09 June 2020
Exceptional Regulations about application and enrolement

Exceptional Regulations about application and enrolement were issued due to the coronavirus epidemic. You can find these here.

07 May 2020
Provisions for the Continuity of Operations during the Coronavirus Crisis

For a gradual re-start of university operations starting from 11 May 2020, this draft comprises the regulations for the South Westphalia University of Applied Sciences (PDF).

27 April 2020
Emergency grants for students

The administration of the South Westphalia University of Applied Sciences awards a unique emergency grant in the amount of €1,500 to help students in need. The essential criterion for the award is the lack of income and a resulting emergency situation. If you already receive another grant (e.g. a German scholarship, a scholarship for talented students or other grants), you are not qualified for funding.
You can apply for this emergency grant by submitting a short letter of motivation in which you describe your situation, the completed table which you will receive from Ms Lenze and your bank account statements for the first quarter of the year. Please send these documents exclusively by email to Ms Lenze: lenze.petra@fh-swf.de
Deadline: 04.05.2020

27 April 2020
Interlibrary loan

The interlibrary loan for journal articles is available with immediate effect and expires on 31 May 2020. Please make use of our interlibrary loan portal to submit your order. You do not have to pick up articles ordered during this time at the library, instead you will receive an email with a link for access.
In the case of questions about the interlibrary loan, please contact our service address: fernleihe@fh-swf.de

24 April 2020
Exceptional Regulations in the administration of examinations

Exceptional Regulations in the administration of examinations in Bachelor's and Master's courses were issued due to the coronavirus epidemic. You can find these here. You can find information on the respective Examination Regulations here

14 April 2020
Letter from the Rector on the start of the semester

Dear students,

The summer semester officially begins on April 20 with a delay. The Ministry of Culture and Science has arranged this date jointly with the State Rectors' Conferences as the official start of the semester. As it is currently not possible to predict when the universities will be able to return to regular operation, this semester is to be carried out as an "online semester". According to the current information available, the semester will end at the scheduled time.We aim to give you planning security for the further course of your studies. Therefore, we will strive to continue to provide you with familiar teaching material in the proven form and to offer you a complete course of study in the summer semester to the greatest extent possible. Teaching is basically offered online. In the past weeks, all faculties were very committed and creative in developing different formats and converting the courses to digital services. We have also expanded our IT infrastructure in a very short time.

In the meantime, a campus license for Zoom has been purchased, which enables lectures or seminarsto be held via interactive video conferences. As far as possible, we also try to depict the practical parts of teaching, which otherwise take place in the laboratories, by using different media. We are aware that you also have questions about how examinations are conducted in the current situation. We are working together with the faculties to find pragmatic and legally compliant solutions. As soon as the discussions are concluded, we will inform you accordingly. The employees in teaching, researchand administration will work in the home office until further notice.

In the current situation we all gather new experiences and I ask for your understanding that maybe some things do not work as intended and desired at the first go. Nevertheless, I am sure that a lot of creativity will emerge from the current crisis situation and that we will continue to use new formats for teaching that will prove their worth in the future. I wish you a good start for the new semester. Keep in touch with your lecturers and fellow students, organise study groups online and don't lose sight of yourself. The teaching and administrative employees are still available to answer your questions and we will keep you informed about the latest developments.

Kind regards,

Prof. Dr. Claus Schuster
Rector of the South Westphalia University of Applied Sciences

06 April 2020
Information to all students on examinations

Dear students,

Teaching activities cannot take place at the moment and it is not possible to say when regular examinations can take place again. The government is currently preparing an epidemic law to deal with the coronavirus pandemic, on which basis further regulations are to be issued. This remains to be expected at the moment.

If you were registered for examinations of WS 2019/20 that were scheduled for 16 March 2020 or later and were cancelled, the registration will remain. We will inform you as soon as new examination dates are set by the examination boards. You may take part in these exams without having to register again. As an exception to the usual rules on registration and withdrawal from examinations, you can also withdraw from these examination dates informally and without having to comply with special deadlines.

Students who had not registered for the now cancelled examination dates of WS 2019/20, but were able to use the time to study in the meantime, can also register for these dates as soon as new dates have been set.

For further information, please check regularly the emails of your university address and find information on this page.

Kind regards

Rector Prof. Dr. Claus Schuster and Chancellor Heinz-Joachim Henkemeier

03 April 2020:
Information for students about online teaching

Dear students,

Teaching activities of the summer semester 2020 are currently cancelled until 19 April 2020 in accordance with a ministerial decision. However, the end of the summer semester has not been postponed. This leads to a significantly shortened lecture period. Nevertheless, online courses can already be offered from the original start of lectures. Please check regularly the e-mails of your university address and find information on this page.

This is a major challenge for everyone involved and requires special personal commitment. We are convinced that we can succeed in this together.

Kind regards
Rector Prof. Dr. Claus Schuster and Chancellor Heinz-Joachim Henkemeier

3 April 2020:
Information from the family support center

The family support centre remains available by email and phone to answer your questions. You will find detailed information, advice and support for coping with the current exceptional situation in German under "Aktuelles" on the website of the family support centre.

31 March 2020:
Information from the library

The library has been providing information on literature supply during the corona-related closure of the university on its website since 16 March 2020. This information is updated regularly to ensure that you can use the library as easily as possible. You can find all news about the library on the website of our library .

27 March 2020:
Information for students

We have added tabs for each site to the German version of this information overview. There you will find information from the faculties on digital teaching, which will be supplemented and updated as soon as possible. Course-specific information will be made available to you on Moodle and by email.

27 March 2020:
Letter from the Deans of the Faculties for Agriculture, Electrical Engineering, Mechanical Engineering-Automation Technology

Dear students,
In the context of the Corona crisis, we are trying to replace as many of the attendance courses as possible with e-learning and self-study components. Moodle constitutes the basis for this.
The necessary structures are to some extent still under construction. You will receive further information by e-mail or via the blackboards specially set up for each study course on Moodle. Therefore, please check the e-mails of your study e-mail address regularly. Please note that teaching activities and tasks in your modules may begin before the postponed start of the semester on Moodle. The lecturers will inform you about this in the respective Moodle courses. Please enrol in your Moodle courses as soon as possible (N.B. enrolment for BBA: 13.-26. April 2020).
Lecturers of modules for which no Moodle courses have been created will inform you separately about the start of those modules. Currently it is ot predictable when regular lecture activities will start. Beyond the known decision to postpone the start of the semester, we currently have no further information. A decision on how to catch up on the cancelled exams will be made when there is sufficient planning certainty to return to normal operation.
Nevertheless, we will try to keep the negative effects of the Corona crisis on your studies as low as possible. This will require compromises from all participants, and even then we will probably not succeed in all cases. However, we are doing our best even in this difficult situation! Please share this information with your fellow students via the communication channels available to you.
We wish you health and hope that you will be able to use the time well and sensibly - also with this offer.

25 March 2020:
Student finance and accommodation

The Studierendenwerk has collected and answered the most frequently asked questions about student accommodation and student finance/BAföG in the context of the corona crisis.

All developments and decisions of the Studierendenwerk Dortmund are continuously reported on the following website.

21 March 2020
Letter from the President:

Together through challenging times

20 March 2020
Update for students:

For the coming semester, the university will provide (more) digital teaching forms. Details will be worked out in the next weeks and posted on moodle.

18 March 2020:
Mail from the Studierendenwerk

The Studierendenwerk is closing all dining halls and cafeterias with immediate effect. The service centres for finance/BAföG and housing and the administration of the Studierendenwerk can be contacted by phone and e-mail. Consultation hours by phone have been extended in these departments. Further developments are postet on this website.

17 March 2020
Mail from the Student Service Office:

The Student Service Offices will also be closed. Please direct your requests by email to the Student Service Offices .

If you have to hand in your Bachelor's or Master's thesis during this period, please send it by postal mail and digitally to the Student Service Office at your site within the deadline (please do not drop the thesis in the mailbox at the campus). Please discuss with your supervisor whether the colloquium can be held in the form of a videoconference. Oral supplementary examinations will be postponed to a suitable date.

For the exams of the winter semester 2019/20, which were scheduled from 16. March 2020 and are now cancelled, the registration will remain. If it is expected that exams can take place, new dates will be set. Those who had not yet registered for these examinations can do so in writing after the new dates have been fixed. It will also be possible to withdraw from these catching-up dates.

The libraries at the individual sites are closed. Electronic media can still be used by university members via off-campus access or via VPN in the online catalogue KAI. Further information can be found at the library's website.

16 March 2020:
Mailing from the Rectorate

The Rectorate of the South Westphalia University of Applied Sciences has decided that from Thursday 19 March, 2020, the university and all its facilities will be closed until further notice. In this way, the South Westphalia University of Applied Sciences aims to make an effective contribution to slowing down the pandemic and containing infections. All employees will, of course, continue to receive their salaries.

Today, Monday (16.03.), Tuesday (17.03.) and Wednesday (18.03.) the university will operate normally. All employees are requested to make arrangements for alternative forms of work and a regulated part of the operation. We will keep you informed about current developments.

The following regulations apply to the individual organisational areas and groups from March 16 onwards

Students:

The Ministry of Culture and Science decided that the start of the summer semester 2020 at higher education institutions will be postponed to April 20. Consequently, all block seminars and other courses that were planned for the lecture-free period must be cancelled. Written examinations and other examinations that are held in person must also be cancelled until April 19. The South Westphalia University of Applied Sciences strives to keep any disadvantageous consequences that may arise for students to a minimum. We are looking for catching up dates as early as possible. The libraries at the individual sites will also remain closed from March 19.

Lecturers, research assistants, lecturers for special purposes:

All courses, internships, written examinations, tests and individual examinations requiring attendance will no longer take place from March 16 onwards and will be postponed to a later date. The respective Dean' s offices will develop appropriate solutions and deployment plans for a regulated partial operation of the departments.

Until a regulated partial operation is re-established, the following rules apply: all employees can access their offices up to and including Wednesday (18.03.) to obtain essential materials for home office operations (as far as possible). It is important to avoid the formation of groups and to comply with the hygiene regulations. Home office is permitted with immediate effect in agreement with the supervisor(s).

Researchers:

During the temporary operation from Wednesday, the infrastructure of the laboratories, the securing of indispensable test procedures will be ensured.

The same applies here: All employees can access their offices up to and including Wednesday (18.03.) to obtain essential materials for home office operations (as far as possible). It is important to avoid the formation of groups and to comply with the hygiene regulations.

Employees in technical and administrative departments:

All employees in technical and administrative departments can access their offices up to and including Wednesday (18.03.) to obtain essential materials for home office operations (as far as possible). It is important to avoid the formation of groups and to comply with the hygiene regulations. You will be informed by Thursday (19.03.) about the rules of a then applicable emergency operation. This applies in particular to those employees who are necessary for maintaining the security, supply and infrastructure of the South Westphalia University of Applied Sciences. Home office is permitted with immediate effect in agreement with the supervisor(s).

For a regulated partial operation, the department heads will work out and communicate solutions together with the Chancellor.

Further information

Currently, no national or international business trips and excursions are approved and already granted approvals are revoked until further notice. However, exceptions are necessary business trips between the sites. The Federal Foreign Office advises against unnecessary trips to the affected risk areas.

Further information:

Important information for students, employees and guests at the FH Südwestfalen

Courses and examinations

This means that all classes, including all exams, are cancelled as of today until April 19, 2020. Further information will be provided next week.

Information for returnees from risk areas

The circular letter by the university administration already informed on 28 February 2020 that business trips and excursions abroad may not be approved or commenced.

Members of the South Westphalia University of Applied Sciences and guests who have arrived in the last 14 days from risk areas or who have had contact with a person suffering from a virus and who show flu-like symptoms (fever, cough, breathing difficulties) should definitely contact their family doctor. Please inform your medical surgery in advance by telephone about your symptoms and the intention of your visit.

Persons returning from risk areas - including employees, students, cooperation partners and guests - are not allowed to enter the South Westphalia University of Applied Sciences for 14 days from the date of entering Germany. Afterwards, please only come to the university if you are symptom-free; in the case of doubt you should consult a doctor. It is recommended that contact with other people during the incubation period should be avoided as far as possible.

Affected employees should contact the Human Resources Department by telephone/e-mail (02371/566-276 or voss.melanie@fh-swf.de). In order to continue work in the home office during the incubation period, please contact your supervisor and also inform the Human Resources Department (contact details above).

Sollte bei betroffenen Studierenden eine angemeldete Prüfung in den Zeitraum der Einreise aus einem Risikogebiet von 14 Tagen ab Einreisedatum fallen, melden diese sich vor dem Prüfungstermin per E-Mail bei dem ihres Standorts.

For affected students: if a registered exam is scheduled to take place during this period, please contact the Student Service Office of your campus by e-mail before the exam date.

Letter from the Deans of the Faculties for Agriculture, Electrical Engineering, Mechanical Engineering-Automation Technology

Dear students,
In the context of the Corona crisis, we are trying to replace as many of the attendance courses as possible with e-learning and self-study components. Moodle constitutes the basis for this.
The necessary structures are to some extent still under construction. You will receive further information by e-mail or via the blackboards specially set up for each study course on Moodle. Therefore, please check the e-mails of your study e-mail address regularly.
Please note that teaching activities and tasks in your modules may begin before the postponed start of the semester on Moodle. The lecturers will inform you about this in the respective Moodle courses. Please enrol in your Moodle courses as soon as possible (N.B. enrolment for BBA: 13.-26. April 2020).
Lecturers of modules for which no Moodle courses have been created will inform you separately about the start of those modules.
Currently it is ot predictable when regular lecture activities will start. Beyond the known decision to postpone the start of the semester, we currently have no further information. A decision on how to catch up on the cancelled exams will be made when there is sufficient planning certainty to return to normal operation.
Nevertheless, we will try to keep the negative effects of the Corona crisis on your studies as low as possible. This will require compromises from all participants, and even then we will probably not succeed in all cases. However, we are doing our best even in this difficult situation! Please share this information with your fellow students via the communication channels available to you.
We wish you health and hope that you will be able to use the time well and sensibly - also with this offer.

Protection from infections

The Federal Centre for Health Education (BZgA) recommends the following measures for the protection from infections:

Why are no disinfectant dispensers installed at the South Westphalia University of Applied Sciences?

The Robert Koch Institute and the responsible health authorities have issued recommendations on hygiene measures, which we also consider to be useful within our university. Therefore, the correct and thorough washing of hands is of particular importance.

In accordance with the current risk assessment, the South Westphalia University of Applied Sciences does not provide disinfectants. In addition, we point out that disinfectants are in short supply on the market and are needed more urgently in the areas of medical care (e.g. hospitals).

Infographic on the subject of infection protection

Source: Bundeszentrale für gesundheitliche Aufklärung (BZgA) https://www.infektionsschutz.de/mediathek/infografiken.html (CC BY-NC-ND)

media:a4_plakat_10_hygienetipps_en_300dpi_kl

Contact

In the case of questions concerning the cancellation of specific events, the dealing with suspected cases or other questions concerning the handling of the coronavirus at our university, please contact the Departement for Occupational Safety, Health and Environmental Protection .

If you have general questions about the coronavirus, please contact the responsible health office Ihres Wohnortes. The Robert Koch-Institute has set up a page with further, up-to-date information.